Effective Date: June 2025
Last Updated: June 2025
1. FOREWORD
IC PRO-ZONE SERVICES LTD (“Pro-Zone”) believes that trust is essential for fostering lasting relationships. As such, the protection of your personal data and privacy is a core priority.
This Privacy Policy is intended to explain in a clear and transparent manner why and how your personal data are processed when you access and use our websites: www.prozoneinvest.com and www.prozoneinvestment.com (“Websites”).
Pro-Zone ensures that personal data are collected and processed with the highest care and in full compliance with the applicable legal framework, including the General Data Protection Regulation (GDPR).
2. SCOPE AND PURPOSE OF THIS PRIVACY POLICY
This Privacy Policy informs you, as a user of the Websites, about the way Pro-Zone processes personal data (i.e. any information enabling your identification, directly or indirectly) in the context of your navigation and interaction with the Websites.
3. CATEGORIES OF PERSONAL DATA PROCESSED AND PURPOSES
Pro-Zone processes personal data for various purposes, each justified by a lawful basis:
(a) Contact and inquiry management When you submit a question or request via our contact forms, we process your identification data (name, email, phone, company name, job title) and the content of your message.
Legal basis: Legitimate interest (responding to inquiries and maintaining business relations)
(b) Newsletter subscription If you subscribe to our newsletter, we process your email address and related metadata (e.g. subscription date, interaction data).
Legal basis: Consent
We use the Brevo (formerly Sendinblue) platform to manage our newsletter operations. Brevo stores subscriber data securely on EU servers in compliance with GDPR.
(c) Website analytics and cookie data We collect browsing data such as IP address, device/browser information, pages visited, session duration, and referral sources using analytics and tracking tools.
Legal basis: Legitimate interest (improving service and understanding audience behavior)
(d) Technical performance and security monitoring We may process technical log data to monitor site uptime, errors, and security incidents.
Legal basis: Legitimate interest
4. DATA RECIPIENTS
Personal data may be shared with:
Service providers involved in hosting, analytics, mailing services (e.g. Brevo), or IT support
Public authorities where legally required
Other companies within the Pro-Zone group, if applicable, and only where necessary to respond to your request
All data transfers are made on a need-to-know basis and with appropriate safeguards.
5. TRANSFERS OUTSIDE THE EEA
If personal data are transferred outside the European Economic Area (EEA), Pro-Zone ensures that:
The recipient country ensures an adequate level of protection (per European Commission decision), or
Standard Contractual Clauses (SCCs) or other approved mechanisms are in place
For instance, Brevo may use sub-processors under SCC agreements.
6. DATA RETENTION
Personal data are retained only for as long as necessary:
Contact/inquiry data: 12–24 months from last interaction
Newsletter data: until unsubscription
Cookie/analytics data: up to 26 months
Legal records: as required by law
After expiration of the retention period, data are deleted or anonymized.
7. YOUR RIGHTS AS DATA SUBJECT
You have the following rights under GDPR:
Right of access – obtain a copy of your personal data;
Right to rectification – correct inaccurate or incomplete data;
Right to erasure – request deletion of your data (“right to be forgotten”);
Right to restriction of processing – limit how your data are processed;
Right to data portability – receive your data in a structured format;
Right to object – object to processing based on legitimate interest;
Right to withdraw consent at any time (for processing based on consent);
Right to lodge a complaint with the Data Protection Commissioner of Cyprus.
To exercise your rights, contact us at info@prozoneinvest.com.
8. YOUR RESPONSIBILITIES
You are responsible for ensuring that the personal data you provide to Pro-Zone are accurate and up to date. If you provide personal data concerning third parties (e.g. sending information about a colleague), you must ensure those individuals have been informed of this Policy and, where required, have consented to the processing.
9. COOKIES
For details on cookies used, purposes, and consent mechanisms, please refer to our Cookie Policy.
10. POLICY UPDATES
Pro-Zone reserves the right to update this Privacy Policy from time to time. Material changes will be notified through the Websites or via email (for newsletter subscribers). We recommend you review this page regularly.
11. CONTACT
If you have any questions regarding this Privacy Policy or the processing of your personal data:
IC PRO-ZONE SERVICES LTD
Email: info@prozoneinvest.com
Web: www.prozoneinvest.com
Thank you for your trust.
Prodesign team